Liability activity report

Liability activity report explained

The Liability Activity Report provides a detailed breakdown of all liability activities in your business, such as deposits and gift cards.

Using the Liability activity report

Track and understand specific liability activities (deposits and gift cards) through this report. To make the most of it, select your desired date range and use filters to narrow down the data for a more focused analysis.

Date range

Use the calendar drop-down menu to select a date range. The report will show activities based on the day the event occurred, including both the start and end dates of the selected range.

Filter options

Use the filters drop-down menu to narrow your data by:

• Location - The business location where the liability activity took place.
• Liability type - The type of liability, either Deposits or Gift Cards.
• Activity - The activity associated with that particular liability (Collection, Expiration, Issue, Redemption and Refund).
   

Understanding the Liability activity data fields

When using the Liability activity report, a selection of the below fields will become available for you to analyze your liability activities.

• Date - The date the activity occurred.
• Ref. -  
  • Deposit - The reference number associated with the deposit paid by the client.
  • Gift Card - The gift card code generated once sold.
• Liability type - The type of liability, either deposits or gift cards.
• Client - The name of the client associated with that particular activity. 
• Sale number -
  • Deposit - The appointment reference number associated with the deposit.
  • Gift Card - The invoice number associated with the gift card sale/redemption. 
• Location - The business location where the liability activity took place.
• Activity - The activity associated with that particular liability (Collection, Expiration, Issue, Redemption and Refund).
• Amount - The value associated with that particular liability. 

Activities

• Collection -
  • Deposit - Collection of a deposit linked to the location where the appointment associated with the deposit is made.
• Expiration -
  • Gift Card - This is generated when a gift card is over the expiration date linked to the location where the gift card was issued (if the expiration date is not set up as Never, it can be updated in the Gift card settings).
• Issue -
  • Gift Card - The gift card sale linked to the location where the gift card was issued/sold.
• Redemption -
  • Deposits - Redemption of a deposit linked to the location where the appointment associated with the deposit took place.
  • Gift Card - Redemption and redemption refund of a gift card linked to the location where the gift card is being used as a payment method.
• Refund -
  • Deposit - Refund of a deposit linked to the location where the appointment associated with the deposit is made.
  • Gift Card - Refund of a gift card sale linked to the location where the gift card is issued/sold.