Finance summary report

Finance summary report explained

The Finance Summary Report provides a snapshot of your business’s finances, including sales, payments, and liabilities.

Using the Finance summary report

The report is divided into four main sections, and you can group the data by different periods for easier viewing. You can also filter the results by location.

Grouping options

Use the Group by drop-down menu to organize your data by: 

• Day - The day that the invoice was raised.
• Week - The week of the year when the invoice was raised.
• Month - The month of the year when the invoice was raised.
• Quarter - The quarter of the year when the invoice was raised.
• Year - The year when the invoice was raised.

Date range

Select a date range using the calendar drop-down menu to view data within a specific time frame. This is based on the day that the sale, payment or liability activity was processed.

Filter options

Use the filters drop-down menu to refine the data by:

• Location - The business location where the sale, payment or liability took place.

Understanding the Finance summary data fields

The four main sections of the report — Sales, Payments, Liabilities, and Sales Summary — are all connected. Together, they give you a full picture of your business’s finances, and you can use them to cross-check your data.

Get familiar with the data fields in each section to better understand the financial standing of your business.

Sales

Sales are split into two main sections that you can group together to see your total business sales:

Sales - Here you'll find sales data for the following items, excluding Gift card sales: 

• Services
• Products
• Memberships
• Shipping
• Late cancellation fees
• No-show fees

Sales data fields

• Gross sales - The total amount of sales before any deductions are applied.
• Discounts - Any price reductions applied to the sales. Clicking on this will take you to the Discount summary report.
• Refunds / Returns - The total amount refunded to clients.
• Net sales - Gross sales minus refunds, discounts, and taxes. 
• Taxes - The total tax amount collected. Clicking on this will take you to the Taxes summary report.
• Total sales - The combined total of all sales transactions. Click this to view the Sales Summary Report.

Other sales - This includes sales for items like:

• Gift cards
• Service charges
• Tips

Other sales data fields

• Gift card sales - The net sales from gift cards. Clicking on this will take you to Fresha's premium Gift card by time period report.
• Service charges - The service charge fees that you have set up. Clicking on this will take you to the Service charges report.
• Tips - The total amount of tips received from clients.
• Other sales - The combined total of gift card sales, service charges and tips transactions.
• Tax on other sales - The total tax collected on other sales.
• Total other sales - The combined total of all sales transactions, including tax.

Payments

This section shows all payments received, excluding liability-related transactions (like voided transactions, deposit collections and refunds, gift card redemptions, etc.).

Payments data fields

• Total Payments: The net total of all payments received, after refunds. Click this to view the Payments summary report.

Liabilities

Liabilities are split into two sections:

Redemptions - Here you'll find redemptions related to liabilities:

• Deposit redemptions - Situations where previously collected deposits are used as payment for services at the time of an appointment.
• Gift Card Redemptions - This includes the use of gift cards as payment and any refunds associated with them.

Redemptions data fields

• Deposit redemption - The total amount of deposits that have been used as payment. Clicking on this will take you to the Liability activity report.
• Gift card redemption - Shows the total amount of gift card redemptions, including any related refunds. This field also takes you to the Liability activity report.
• Total Redemptions - The combined total of both deposit and gift card redemptions.

Deposits - Here you'll find any activity associated with deposit redemptions and deposit redemption collections.

Deposits data fields

• Deposits collected - The total amount of deposits collected over the reporting period.
• Deposit Value - The total value of deposits after accounting for any refunds that have been issued. Clicking on this will take you to the Liability activity report where you can filter by collection and redund.

Sales summary

This section provides a snapshot of sales and payments at the end of your selected date range.

Sales summary data fields

• Paid sales (current period) - Payments processed for sales made during the selected date range.
• Unpaid sales (current period) - The amount still due for sales made during the selected date range.
• Payments for earlier period sales - Payments processed in the selected date range for sales made before that period.