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Clock in and out of your shifts
Clock in and out of your shifts
Take control of your workday and accurately log your worked hours. Learn how to clock in and out of shifts, manage your breaks and access your timesheets.
Getting started
Only workspaces with the Team Pay add-on activated will have access to manage timesheets. As a team member, we recommend that you:
- Check with the workspace owner to see if Team Pay is activated.
- Enable timesheet notifications from the Fresha for business app on your mobile phone.
Clocking in and out of shifts
Once timesheets have been enabled for the workspace, you can start clocking in and out of shifts through your personal account.
Clocking in/out with timesheet automation:
If your workspace has timesheet automation activated for clocking in and out, you won't need to take any action as your scheduled shifts will be automatically managed for you. You'll still have the flexibility to clock in or out early if needed.
- Desktop
- Mobile
To clock in and out of shifts early:
- Open the Calendar.
- Tap on the notification banner for your scheduled shift start, or tap on your Avatar icon.
- Select Clock in form the timecard to begin your shift.
- End the shift by tapping on the banner or your Avatar icon and selecting Clock out on your timecard.
To clock in or out of shifts early:
- Open the workspace Calendar.
- Tap on the profile icon in the top right corner, for your scheduled shift start.
- From the timecard select Clock in to begin your shift.
- End the shift by tapping on the banner or your account avatar and selecting Clock out from your timecard.
Clocking in/out without timesheet automation:
If your workspace doesn't have timesheet automation enabled, you'll need to manually clock in and out of your shifts. The Fresha app will send you a helpful reminder with a 10 minute countdown before your shift starts or ends.
- Desktop
- Mobile
To clock in and out of shifts when shift automation is not enabled:
- Open the Fresha for business app.
- Tap the shift start notification or click on your Avatar icon.
- Select Clock in from the timecard to begin your shift.
- If location restrictions are activated, you'll need to be within 50m of the map location for the business to clock in and out of shifts.
- A shift timer will display the duration of your shift to help you keep track.
- At the end of your shift, tap the shift-end notification or tap on your account avatar and select Clock out on your timecard.
To clock in/out of shifts when shift automation is not enabled:
- Open the Fresha for business app.
- Tap the shift start notification for your scheduled shift start. Alternatively, you can tap on your profile icon in the top right corner.
- From the timecard, select Clock in to begin your shift.
- If location restrictions are activated, you need to be within 50m of the map location for the business to clock in and out of shifts. For your initial clock in, Fresha will ask for access to your device's location.
- A shift timer will display the duration of your shift to help you keep track.
- At the end of your shift, tap the shift-end notification or tap on your account profile icon in the top right corner and select Clock out from your timecard.
When you initially clock in, you'll be asked for access to your device's location.
Starting and ending breaks
As a team member, you can manage scheduled and unscheduled breaks through timecards on your personal accounts.
If your workspace has Scheduled break automation enabled, your breaks will automatically begin and end according to your shift schedule. However, if you need to start or end your break early, simply select Start or End now from your timecard, which you can access from the banner or your Avatar icon.
To start/end scheduled breaks as a team member:
Where scheduled break automation is not enabled for your workspace, you'll receive a notification from the Fresha app with a 10 minute countdown before your scheduled break starts or ends.
- Desktop
- Mobile
To start/end breaks where break automation is not enabled:
- Open the Fresha for business app.
- Tap the break-start notification or tap on your Avatar icon.
- Select Start break from the timecard to begin your break.
- If location restrictions are activated, you need to be within 50m of the map location of the business to start and end breaks.
- A timer will display the duration of your break to help you keep track.
- At the end of your break, tap the break-end notification or tap on your Avatar icon and select End now on your timecard.
To start/end breaks where break automations are not enabled:
- Open the Fresha for business app.
- Tap the break-start notification or tap on your profile icon in the top right corner.
- From the timecard, select Start break to begin your break.
- If location restrictions are activated, you need to be within 50m of the map location of the business to start and end breaks.
- A timer will display the duration of your break to help you keep track.
- At the end of your break, tap the End break notification or tap on your profile icon in the top right corner and select End now from your timecard.
Accessing your timesheets
To access or edit timesheets, you’ll need permission from the workspace owner to “Manage timesheets”.
View and edit your timesheet
- Desktop
- Mobile
To view and edit your timesheet:
- Open the Fresha for business app.
- Tap on your Avatar icon to view your Timesheets.
- Use the filter option to sort by workspaces, status, or date.
- Select the timesheet you want to edit.
- Tap the three dots next to checkout and select Edit.
- Edit the clock-in and clock-out times and add breaks.
- Click Save.
To view and edit your timesheet:
- Open the Fresha for business app.
- Tap on your profile icon at the top right corner to view your Timesheets.
- Use the filter option to sort by workspaces, status, or date.
- Select the timesheet you want to edit.
- Tap Actions (the three dots) next to checkout and select Edit.
- You can now edit the clock-in and clock-out times and add breaks.
- Tap Save.
Delete your timesheet
- Desktop
- Mobile
To delete your timesheet:
- Open the Fresha for business app.
- Tap on your Avatar icon to view your Timesheets.
- Use the filter option to sort by workspaces, status, or date.
- Select the timesheet you want to delete.
- Tap the three dots next to checkout and select Delete timesheet.
- Tap Delete to reconfirm
To delete your timesheet:
- Open the Fresha for business app.
- Tap on your profile icon at the top right corner to view your Timesheets.
- Use the filter option to sort by workspaces, status, or date.
- Select the timesheet you want to delete.
- Tap Actions (the three dots) next to checkout and select Delete timesheet.
Tap Delete again to reconfirm.
FAQs
What happens if I am late clocking into my shift?
Will Fresha track or store my location when I am not using timesheets?
Can I clock out while on a break?
How do I give Fresha permission to access my device location?