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Set up wages and timesheets
Set up wages and timesheets
In this guide you’ll learn how to set up wages and customize timesheet settings for your team.
Wages and time sheets for team members
If you are enrolled in our Team Plan Subscription, you will have access to create and manage wages and timesheets for your team.
By enabling wages and timesheets for your team members, you can automatically track hours worked, calculate overtime, and determine amounts payable to each team member. You can also activate proximity controls, which let you set when and where team members are allowed to clock in for their shifts.
Set the compensation type for a team member
- From the main menu on the left of your screen, go to Team.
- In the Team members tab on the left menu panel, you can view your list of team members.
- Next to a team member, click Actions and select Edit from the panel to open their profile.
- In the left menu panel, click on Wages and timesheets and use the toggle to enable the wages and timesheets for this team member.
- Under Compensation type, use the dropdown to select either:
- None:
No wage or overtime rate will be calculated, but you can still configure and use timesheets. - Hourly pay:
Wages will be calculated based on an hourly rate, with the option to set up an overtime rate.
- None:
- If selecting Hourly pay, enter the Hourly rate for the team member.
- Click on the Save button in the top right to complete or save your progress.
If you have enabled pay for the team member, their hours worked will be calculated and shown in Timesheets.
Set up overtime for a team member
Overtime can be enabled for any team member that has hourly pay enabled.
- From the main menu on the left of your screen, go to Team.
- In the Team members tab on the left menu panel, you can view your list of team members.
- Next to a team member, click Actions and select Edit from the panel to open their profile.
- In the left menu panel, select Wages and timesheets to manage their settings.
- Ensure that Hourly pay is selected as the Compensation type.
- Tick the checkbox next to Overtime pay to allow your team member to earn overtime pay once an Hourly rate has been set.
- Under Overtime calculation, use the dropdown to select whether the team member's regular hours are calculated Daily or Weekly, and enter their Regular hours per day/week.
- Set the Overtime type using the dropdown:
- Hourly rate:
Set a specific rate for every hour worked as overtime. - Multiplier:
Multiply the standard hourly rate by the overtime multiplier value. For example, with a standard wage of $10 per hour and a multiplier of 2, the overtime rate becomes $20 per hour.
- Hourly rate:
- Click the Save button in the top right to complete or save your progress.
Once you enable and configure the overtime calculation, any hours worked beyond the daily or weekly limit will be paid at the overtime rate, while regular hours will be compensated at the standard hourly rate.
Enable team member timesheets
Timesheet automation allows you to choose if a team member needs to manually clock in and out for shifts and breaks. You can use the default settings for the whole workspace or customize it for each team member.
- From the main menu on the left of your screen, go to Team.
- In the Team members tab on the left menu panel, you can view your list of team members.
- Next to a team member, click Actions and select Edit from the panel to open their profile.
- In the left menu panel, select Wages and timesheets to manage their settings.
- Under Timesheet automation, change the team member’s Auto clock in/out from Workspace default (disabled) to either:
- Enabled:
The timesheet will automatically record the team member's clock-ins and clock-outs for scheduled shifts without any action needed from the team member. - Disabled:
The timesheet will not automatically clock the team member in and out of scheduled shifts. If you choose this, the team member will need to manually clock in and out for their shifts.
- Enabled:
- Under Automated breaks, use the dropdown to change the break start and stop from from Workspace default (disabled) to either:
- Enabled:
The timesheet will automatically record when team members' regular scheduled breaks start and end, without any action needed from the team members themselves. - Disabled:
The timesheet will not automatically record when team members' regular scheduled breaks start and end. If you choose this, the team member will need to manually clock in and out for their breaks.
- Enabled:
- Click on the Save button in the top right to apply your changes.
Once you have enabled timesheet automation, team members can clock in and out of shifts and breaks ahead of schedule, with the timesheet automatically updated to reflect these early clock-ins and clock-outs.
Enable team member proximity controls
If you disable timesheet automation and require team member's to manually clock in at work, you can apply location restrictions to ensure their timesheet entries are accurate.
- From the main menu on the left of your screen, go to Team.
- In the Team members tab on the left menu panel, you can view your list of team members.
- Next to a team member, click Actions and select Edit from the panel to open their profile.
- In the left menu panel, select Wages and timesheets to manage their settings.
- Under Proximity controls, change the team member’s location restriction settings to either:
- Enabled:
Limit the team member to clocking in and out of shifts or breaks only when they are within 50 meters of your business location. - Disabled:
Allow the team member to clock in and out of shifts or breaks from any location.
- Enabled:
- Click on the Save button in the top right to apply your changes.
Proximity controls won’t apply if timesheet automation is enabled or if your business lacks a fixed location, such as in mobile businesses. Make sure your business's map location is up to date.
FAQs
To edit a team member’s timesheet, go to Team from the left menu on your screen and select Timesheets from the left menu panel. From the list of timesheets, click on the one you’d like to edit to open it. Then, click Actions ( three dots) and select Edit. You can adjust the clock-in and clock-out times as needed, and once you're done, click Save to apply the changes.
Yes, each team member can have distinct wage and timesheet settings.
Yes, open the team member's profile, select the Pay tab, click Edit, and change the compensation type to None.
wage settings are at a team member level so they earn the same amount in every location they work.
Wages are calculated based on the settings at the time of the shift; past shifts are not recalculated.
Yes, enable Wages and timesheets and set the Compensation type to None to use timesheets without calculating wages.
You can disable overtime pay for team members. Open the team member profile, select Pay and click Edit. Under Wages, uncheck the Overtime pay checkbox and Save the changes. Any wages earned while the setting is disabled will be calculated at the regular hourly rate and included in both timesheets and pay runs.
Changes to a team member's wage settings are not logged within your business account. The new settings will automatically apply to any timesheets created after the wage settings are changed. We recommend carefully reviewing your pay runs and team member settings to ensure the balance is correct before paying your team.
Yes! You can streamline the process of adding wages and timesheet settings by duplicating a team member's setup. Click Copy wages, select a team member with enabled settings, review, and click Apply.