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Set up wages and timesheets
Set up wages and timesheets
Automate wage calculations and streamline tracking of your team’s work hours, breaks, overtime, and attendance using timesheets. Learn how to set up wages and customize timesheet settings for your team.
Getting started
Before managing time sheets take these steps:
- Upgrade to Team Pay and set up wages and timesheets for each team member.
- If you are a team member, request permission to Manage timesheet settings.
Setting up wages and timesheets
The default timesheet settings will apply to all team members with wages and timesheets enabled.
- Desktop
- Mobile
To choose whether or not wages are calculated from timesheets:
- Open Team and select Team members.
- Click on a team member to open their profile.
- Click on Actions and select Edit.
- Under Pay, select Wages and timesheets and use the toggle to enable the setting.
- Under Compensation type, use the dropdown to select either:
- None:
By selecting None, no wage or overtime rate will be calculated for the team member however, you can continue to configure and use timesheets. - Hourly pay:
Selecting this option will enable wages will be calculated for the team member based on an hourly rate and an option to set up an overtime rate will be available.
- None:
- If you choose to select Hourly pay, enter the Hourly rate you want to pay your team member.
- Click Save to complete or save your progress.
To choose whether or not wages are calculated from timesheets:
- Open Team and select Team members.
- Tap on a team member to open their profile.
- Scroll across and open the Pay tab and tap Edit next to Wages and timesheets.
- Use the toggle to enable Wages and timesheets.
- Under Compensation type, use the dropdown to select either:
- None:
By selecting None, no wage or overtime rate will be calculated for the team member however, you can continue to configure and use timesheets. - Hourly pay:
Selecting this option will enable wages will be calculated for the team member based on an hourly rate and an option to set up an overtime rate will be available.
- None:
- If you choose to select Hourly pay, enter the Hourly rate you want to pay your team member.
- Tap Save to complete or save your progress.
Setting up overtime
- Desktop
- Mobile
To set up how much your team member earns when working above their regular hours:
- Open Team and select Team members.
- Click on a team member to open their profile.
- Click on Actions and select Edit.
- Under Pay, select Wages and timesheets and use the toggle to enable the setting.
- Ensure that Hourly pay is selected and set.
- Check the box next to Overtime pay to allow your team member to earn overtime pay once an Hourly rate has been set.
- Under Overtime calculation, use the dropdown to determine whether the team member's regular hours are calculated Daily or Weekly and enter the team member's Regular hours per day/week.
- Set the Overtime type using the dropdown:
- Hourly rate:
Set a specific rate for every hour worked as overtime. - Multiplier:
Multiply the standard Hourly rate by the Overtime multiplier value. For example, with a standard wage of $10 per hour and a multiplier of 2, the overtime rate becomes $20 per hour.
- Hourly rate:
- Click Save to complete or save your progress.
To set up how much your team member earns when working above their regular hours:
- Open Team and select Team members.
- Tap on a team member to open their profile.
- Scroll across and open the Pay tab and tap Edit next to Wages and timesheets.
- Ensure that Hourly pay is selected and set.
- Check the box next to Overtime pay to allow your team member to earn overtime pay once an Hourly rate has been set.
- Set the Type using the dropdown menu to determine whether the team member's regular hours are calculated Daily or Weekly and enter the team member's Regular hours per day/week.
- Set the Overtime type using the dropdown:
- Hourly rate:
Set a specific rate for every hour worked as overtime. - Multiplier:
Multiply the standard Hourly rate by the Overtime multiplier value. For example, with a standard wage of $10 per hour and a multiplier of 2, the overtime rate becomes $20 per hour.
- Hourly rate:
- Tap Save to complete or save your progress.
Setting overtime calculation and regular hours ensures hours beyond the daily/weekly limit are paid at the overtime rate, while regular hours are paid at the standard hourly rate.
Updating timesheet settings
Outside of the default timesheet settings, you can change and apply the specific settings for individual team members.
Team member timesheet automation
Timesheet automation controls whether or not a team member is required to manually clock in/out of shifts and breaks. Each team member may be set to use the workspace default settings, or have custom automation settings applied.
- Desktop
- Mobile
To update team member timesheet settings:
- Open Team and select Team members.
- Click on a team member to open their profile.
- Select Actions and click Edit.
- Click on Wages and timesheets and scroll down to Timesheet settings.
- Under Scheduled shifts, change the team member’s Auto clock in/out from Workspace default to either:
- Enabled:
The timesheet will automatically record team members' clock ins and clock outs for scheduled shifts, without any action needed from the team members themselves. - Disabled:
The timesheet will not automatically clock the team member in and out of scheduled shifts. If you choose this, the team member will need to manually clock in and out for their shifts.
- Enabled:
- Under Scheduled breaks, change the team member’s Auto start and end scheduled breaks from Workspace default to either:
- Enabled:
The timesheet will automatically record when team members' regular scheduled breaks start and end, without any action needed from the team members themselves. - Disabled:
The timesheet will not automatically record when team members' regular scheduled breaks start and end. If you choose this, the team member will need to manually clock in and out for their breaks.
- Enabled:
- Click Save.
While timesheet automation is active, team members have the flexibility to clock in and out of shifts and breaks ahead of schedule. The timesheet will be automatically updated to account for these early clock ins and clock outs.
To update team member timesheet settings:
- Open Team and select Team members.
- Tap on a team member to open their profile.
- Scroll across and open the Pay tab and tap Edit next to Wages and timesheets.
- Scroll down to Timesheet settings and change the team member’s Auto clock in/out from Workspace default to either:
- Enabled:
The timesheet will automatically record team members' clock ins and clock outs for scheduled shifts, without any action needed from the team members themselves. - Disabled:
The timesheet will not automatically clock the team member in and out of scheduled shifts. If you choose this, the team member will need to manually clock in and out for their shifts.
- Enabled:
- Under Automated breaks, change the team member’s Auto start and end scheduled breaks from Workspace default to either:
- Enabled:
The timesheet will automatically record when team members' regular scheduled breaks start and end, without any action needed from the team members themselves. - Disabled:
The timesheet will not automatically record when team members' regular scheduled breaks start and end. If you choose this, the team member will need to manually clock in and out for their breaks.
- Enabled:
- Tap Save.
While timesheet automation is active, team members have the flexibility to clock in and out of shifts and breaks ahead of schedule. The timesheet will be automatically updated to account for these early clock ins and clock outs.
The scheduled break automation only applies to the blocked time in the calendar labeled as breaks. Unchecking the options under scheduled shifts and breaks disables automation, requiring the team member to manually clock in and out.
Streamline the process of adding wages and timesheet settings by duplicating a team member's setup. Click Copy wages, select a team member with enabled settings, review, and click Apply.
Team member proximity controls
If you choose to disable timesheet automation for a team member, apply location restrictions to make sure their manual timesheet entries are accurate.
- Desktop
- Mobile
To enable accuracy control settings for a team member:
- Open Team and select Team members.
- Click on a team member to open their profile.
- Select Actions and click Edit.
- Click on Wages and timesheets and scroll down to Timesheet settings.
- Under Accuracy control, change the team member’s location restriction settings either:
- Enabled:
Only allow the team member to clock in and out of shifts or breaks when they’re within 50m of the map location for your business. - Disable:
Allow the team member to clock in and out of shifts or breaks from any location.
- Enabled:
- Click Complete.
To enable accuracy control settings for a team member:
- Open Team and select Team members.
- Tap on a team member to open their profile.
- Scroll across and open the Pay tab and tap Edit next to Wages and timesheets.
- Scroll down to Timesheet settings and under Proximity control, change the team member’s location restriction settings either:
- Enabled:
Only allow the team member to clock in and out of shifts or breaks when they’re within 50m of the map location for your business. - Disable:
Allow the team member to clock in and out of shifts or breaks from any location.
- Enabled:
- Tap Save.
Customizing timesheet settings
You can customize timesheet settings for each team member individually within their profile or set them up for the whole team.
Proximity controls won’t apply if timesheet automation is enabled or if your business lacks a fixed location, such as in mobile businesses. Make sure your business's map location is up to date.
- Desktop
- Mobile
To set timesheet settings for your entire team:
- Open Workspace settings, select Team, then Timesheets.
- Click Edit.
- Manage the following settings:
- Proximity controls:
Toggle on proximity controls and allow team members to only clock in within 50 meters of your business location. - Auto clock in:
Automatically clock in your team members at the beginning of scheduled shifts. - Auto clock out:
Automatically clock out your team members at the end of their scheduled shift. - Auto start and end scheduled breaks:
Check the box to automatically record when your team members scheduled breaks start and end.
- Proximity controls:
- Click Save.
To set timesheet settings for your entire team:
- Open Workspace settings, select Team, then Timesheets.
- Tap Edit.
- Manage the following settings:
- Proximity controls:
Toggle on proximity controls and allow team members to only clock in within 50 meters of your business location. - Auto clock in:
Automatically clock in your team members at the beginning of scheduled shifts. - Auto clock out:
Automatically clock out your team members at the end of their scheduled shift. - Auto start and end scheduled breaks:
Check the box to automatically record when your team members scheduled breaks start and end.
- Proximity controls:
- Tap Save.
FAQs
Can I adjust the hourly pay settings for each team member individually?
Is it possible to disable wages for a selected team member?
Can a team member have a different wage rate per location?
Are wages recalculated if the hourly rate changes?
Can I use timesheets without enabling wages?
Where can I check my team members’ regular hours and overtime summary?
Can I disable the overtime pay?
Can I track changes to a team member's wage settings?