Manage your team's payroll

To enable pay runs for your team: 

1. Open Team and select Team members.
2. Select a team member to open their profile and click Actions and Edit.
3. Select Pay runs from the menu and use the toggle to enable pay runs for the team member.
4. Select a Preferred payment method for the team member:
   1. Fresha wallet:
      Pay team members directly into their personal wallet, allowing them instant access to their earnings.
   2. Direct bank transfer:
      Pay team members into the bank account associated with their personal account.
   3. Pay manually:
      Pay team members offline. Pay runs will continue to calculate earnings for team members, which can then be paid offline. For example, you are paying your team in cash.
5. Under Pay run deductions, select whether you would like to apply any deductions within pay runs for this team member:
   1. Payment processing fees:
      Choose to pass payment processing fees on to your team members. Fees will be assigned based on which team members performed services and how they checked out the sale.
   2. New client fees:
      Choose to pass new client fees on to your team members. You can choose to share the new client fee by specifying a percentage that will be deducted from earnings.
6. Under Cash advances, check the box to record full cash payments received by the team member as an advance for 'paid' sales within the pay run.
7. Click Save.

To set up your pay periods:

1. Open Workspace settings, select Team then Pay runs.
2. Under Pay period, select Edit.
3. Use the Frequency dropdown to choose the length of your pay runs.
4. Depending on the frequency chosen, use the Restarts dropdown to select when the pay period starts from:
   1. Daily:
      No start day is needed as pay periods restart every day.
   2. Weekly (including every 2 or 4 weeks):
      Choose the day of the week to restart the pay period.
   3. Monthly:
      Select the day of the month for the pay period to restart.
   4. Quarterly:
      No start day is needed as pay periods restart every quarter within the year.
5. Click Save.

You can see your upcoming pay periods listed in the grey box.

To view pay periods: 

1. Open Team and select Pay runs. 
2. You will see a list of pay runs for each team member with a summary of their earnings, deductions, and outstanding balance for that pay period.
3. To view a more detailed breakdown of earnings, click on each team member.
4. You can also choose to adjust their earnings, by clicking Actions and Add adjustment.

To pay your team using pay runs: 

1. Open Team and select Pay runs.
2. Click on Pay team.
3. If you have multiple locations, select the one you want to include in the pay run or include all locations by selecting All.
4. Select the compensation types you want to include in your pay run.
5. On the Team member's pay summary, review the details for each team member and make any necessary adjustments:
   1. To change a single value:
      Click on the value to make an adjustment or click Actions under the team member and select Add adjustment.
   2. To exclude a team member from the pay run:
      Uncheck the box next to the team member within the summary.
6. Click Review to access the final step of the pay run. Under Review pay run, ensure that all information is correct before paying your team:
   1. Location balance:
      The money available to pay to your team members. If this is not enough to cover the total to pay you will need to top up your wallet or pay team members manually.
   2. Total to pay:
      The total amount to be paid out from the location to team members. This will equal the amount deducted from your wallet.
   3. Payment method:
      The total number of team members using each payment method. These will be automatically set to the default for each team member, but you can change these by clicking Edit.
7. Once you have reviewed the above details, set a status for each location:
   1. Needs review:
      The default status, indicating you have not yet reviewed the location.
   2. Approved:
      Use this status to confirm you have reviewed and approved the location details.
   3. Skip:
      Use this to exclude the location from the pay run and return it at a later time. All adjustments will be saved.
   4. Skip:
      Use this to exclude the location from the pay run and return it at a later time. All adjustments will be saved.
8. Click Send.

After a pay run is completed, team members will receive a notification with a breakdown of the pay period and their payments.